Business Letter Samples in Different Formats

Examples: (May be written in any of the formats given in the Business Letter Writing Guide.)

Business Letter Samples

1. Letter of Enquiry:

Bob Smith
2151 Columbus Road
Poplar, MI 23783

April 5, 2005

Harper Est.
64 Small Street
New York, NY 64641

Dear Sir,

With reference to your advertisement in the Silver Globe dated April 3, 2005, I would like to have a copy your latest catalogue. I would appreciate it if you could send it at your earliest.

Yours faithfully,

Bob Smith

2. Acceptance of Proposal

John Doe
Sobriety Co. Ltd.
London, England

May 10, 2004

Re: Proposal for Project

Samuel Kennedy
High Engineering Works
London, England

Dear Mr. Kennedy,

We are glad to inform you that your proposal for the project has been reviewed and accepted. We would like to arrange a meeting with you to sign the agreement.

We are eagerly looking forward to this project and are happy to have the opportunity to work with you.

Yours sincerely,

John Doe

cc: Project Manager

3. Thank you Letter: (on letterhead)

Hope Company
2020 Glenn Street, Miami, FL 56870
Phone: 1234567 Email: [email protected]

June 15, 2000

Ms Elizabeth Brown
Colin Co Inc.
Chicago, IL 65432

Dear Ms Brown,

Thank you for giving us the opportunity to serve you. We appreciate the confidence that you placed in us, and look forward to a continuing relationship which will prove beneficial to all concerned.

Should you need any information, please do not hesitate to contact any of our staff.

Yours truly,

Kim Smith

PR Manager

4. Congratulating a new business and offering your services: (on letterhead)

Writing Services
5252 Oak Head Corner, Toronto, Canada
Phone: (123)9876543 Email: [email protected]

September 20, 2001

The Manager
Stars Gallery
Toronto, Canada

Dear Sir,

Subject: Opening of new branch.

Congratulations on the opening of your new branch. We are very happy that your business is expanding and that your clientele is increasing.

I understand that with the expansion of your business, you would be requiring more writers and book-keepers. As you are well aware we offer such services to new businesses, and offer the same to you. I am enclosing a list of our services and their corresponding prices. If you need clarifications on any of these, please do not hesitate to either call us or write to us.

Yours faithfully,

Ann Doe

Enclosure: List of services and prices

5. Letter of Request:

Margaret King
Hill Station Office
Dublin, Ireland

May 21, 2004

Re: Monday’s Meeting

PR Department
Slates Company
Dublin, Ireland

Attention: Mr. Tom Jones

Dear Mr. Jones,

We would like to remind you about Monday’s meeting. I am sure you understand the importance of this meeting, and thus request you to be at our office at 10 a.m. sharp. In case the time does not suit you, please call our office and fix a different time with my secretary. Please bear in mind the urgency of this meeting and try not to delay too much.

Yours sincerely,

Margaret King.

(These are just a few of the many different types of business letters. If you would like us to help you with any other kind, or you would like to know more about the ones given above, please do not hesitate to write to us at – [email protected]